Annual Meeting Standin Rules

Rule 1.   The Annual Meeting should be conducted in accordance with the current VFN Bylaws, these Annual Meeting Standing Rules, and Robert’s Rules of Order Newly Revised.  Should there be a conflict between these documents, the current VFN Bylaws shall have precedence.  Should there be a conflict between the Annual Meeting Standing Rules and Roberts Rules of Order (12th Edition), the Annual Meeting Standing Rules shall have precedence.  

Rule 2.  To gain admittance to the Annual Meeting and Committee Meetings, the badge/name tag issued by the Registration Committee must be worn.  

Rule 3.  All VFN Members must register with the Registration Committee.  

Rule 4.  At the beginning of each Business Session, the Chair of the Registration Committee shall report on the attendance and registration of Annual Meeting attendees.  

Rule 5.  Designated time and location for committee meetings, caucuses, and any other Annual Meetings shall be listed in the meetings by the meetings by the BF in presiding officer year at the Annual Meeting business session.  

Rule 6.  Attendees at all Annual Meeting sessions are expected to be courteous and to promptly comply with instructions from the Chair with respect to seating, talking, electronic devices, etc.  Failure to comply may result in removal from the Annual Meeting Session.  

Rule 7.  The Bylaws Committee shall review, report on, and make recommendations on all proposed Bylaw Amendments submitted in advance in accordance with the VFN Bylaws.  

Rule 8.  Upon recognition by the Chair at any session, a member shall state their full name, Chapter Number or National Only affiliation before addressing the assembly.  

Rule 9.  The President shall appoint a Ballot & Tellers Committee to supervise voting when a secret ballot is required.  (More than one contestant at AVP caucuses)  

Rule 10.  Voting records shall be sealed after counting and retained by the VFN Secretary for not less than three months before destruction.  

Rule 11.  All alleged irregularities in voting shall be promptly considered and resolved by an Appeals Committee appointed by the VFN President.  The Appeals Committee shall consist of three members from different Areas, none of whom is a member of the Ballot & Tellers Committee.  The Appeals Committee shall report its findings to the Annual Meeting Assembly.